Everything you need to get the most out of Kairvio.
Create your Kairvio account and complete the setup steps in about 5 minutes — no credit card required.
Add your business details, branding, hours of operation, and price book so Kairvio works the way you do.
Install Kairvio on your iPhone or Android home screen so it works just like a native app with push notifications.
A quick tour of the Kairvio dashboard — where to find your stats, activity feed, and navigate to Inbox, Scheduling, Customers, Money, and Settings.
Compare Kairvio plans — Starter, Pro, and Business — to find the best fit for your service business.
Manage all your customer messages — SMS, email, and Facebook — from a single inbox.
Get a dedicated local phone number for your business so customers can call and text you without using your personal number.
Choose how incoming calls to your business number are handled — ring your phone, answer in the app, or use Smart Routing for the best of both.
Catch every missed call with automatic voicemail recording and text transcription so you can scan messages without listening.
Link your Facebook Page and Instagram account to Kairvio so all Messenger and Instagram DMs flow into your unified inbox.
Learn how to enable the AI Assistant, which answers customer questions using your business info, across SMS, Facebook Messenger, and Instagram.
Set up the AI Voice Receptionist to answer phone calls and talk to callers using AI, so you never miss an opportunity.
AI-powered reply suggestions in your inbox — turn on Sales Co-Pilot to get smart, context-aware responses that help you close more deals.
Get the most out of AI-powered reply suggestions in your inbox conversations.
Automatically text missed callers, voicemail contacts, and IVR greetings — with different messages for business hours and after hours.
Set up instant auto-replies triggered by specific keywords like pricing, hours, or address — fast, free, and predictable.
Automatically re-engage cold leads and past customers with Smart Follow-Ups for cold lead recovery and seasonal re-engagement.
Create multi-step timed text campaigns that trigger automatically when a new lead arrives, a call goes unanswered, or a quote gets no response.
Learn how to navigate schedule views, create jobs, and keep your schedule organized in Kairvio.
Set up your public booking page so customers can see your availability and book jobs online.
Configure your weekly availability, set date overrides, and turn on job reminders to reduce no-shows.
Build professional invoices in minutes, send them by email or SMS, and track their status from draft to paid.
Send professional quotes with optional tiered pricing, let customers accept online, and convert approved quotes to invoices instantly.
Set up Stripe to accept online credit and debit card payments directly from your invoices and quotes.
Automatically remind customers about overdue invoices by email or SMS so you get paid faster without manual follow-up.
Learn how to invite team members, assign roles, and manage permissions so your crew stays organized.
Set up web forms and webhooks to automatically capture leads from your website, ads, and third-party tools.
Control how and when you and your customers receive notifications for quotes, invoices, appointments, and payments.
Use Kairvio's Dashboard to track revenue, outstanding invoices, job activity, calls, and messaging at a glance.
Set up and maintain your price book so invoices, quotes, appointments, and AI-powered features stay accurate and fast.