Done for you · Hamilton County, IN

Every call answered. Every job booked.

We set up and run everything between the first ring and getting paid: missed-call text-back, AI replies, booking, invoices, reviews, and follow-ups. On software we built ourselves, so you don't have to learn a thing.

Book a 15-Minute Call Call the Demo Line (317) 751-4378 · let it ring, then check your texts
Nate Ream

Hi, I'm Nate. I spent 15 years implementing and running enterprise contact centers. Now I set this up for local businesses, so nobody's calls go unanswered.

What your customer sees
Missed call · 2:14 PM
Hi, it's Sample Pressure Co. Sorry we missed you! What can we help with?
Sent 8 seconds later
Need my driveway cleaned, maybe this week?
A 2-car driveway usually runs $150 to $225. I have Thursday 10am or Friday 2pm. Which works?
Friday 2pm
You're booked for Friday at 2pm. Hold your spot with a $25 deposit: pay link
Booked · deposit paid

Example conversation. Nobody picked up the phone.

You can't answer the phone from a ladder.

When you're on a job, the phone goes to voicemail. Most callers don't leave one. They call the next business on the list, and that job is gone before you ever see the missed call.

What is a missed call costing you?

Put in your own numbers. It takes 30 seconds.

Open the calculator

How it works

Three steps, and we do the work.

1

We talk for 15 minutes

Your services, prices, hours, and how you want calls handled.

2

We set everything up

Your number, text-back, AI replies trained on your business, booking, and payments. You approve it before it goes live.

3

You get the jobs

Calls and messages get answered while you work. We keep it tuned and make changes when you ask.

Everything we set up and run for you

Missed calls are where it starts. Here is everything else Kairvio handles, from the first ring to getting paid and getting the next job.

IncludedAvailableComing soon

Included = part of the founding offer. Available = live today, set up on request. Coming soon = built, waiting on Google or Meta approval.

Capture every lead

Calls, texts, and messages get answered, even when you can’t.

Missed-call text-back

Included

A text from your business within seconds of a missed call, day or night.

Learn more

AI replies to texts and messages

Included

Answers questions from your prices and hours, and books the job. Works on SMS, web chat, Facebook, and Instagram.

Learn more

One inbox for everything

Included

Calls, texts, email, and social messages in one thread per customer, on your phone.

Learn more

Web chat and lead forms

Included

A chat bubble and lead forms for your website. Every lead lands in your inbox.

AI phone answering

Available

An AI receptionist that picks up, answers questions, books, and transfers to you.

Learn more

WhatsApp

Available

Reply to WhatsApp messages from the same inbox.

Facebook Lead Ads, answered instantly

Coming soon

New ad leads get a text right away.

Book the job

Customers book themselves, and fewer of them forget.

Online booking page

Included

Customers pick a time from your real availability, any hour.

Learn more

Reminders that cut no-shows

Included

Confirmation plus reminders by text and email, including a second reminder closer to the time.

Learn more

Deposits at booking

Included

Hold the spot with a deposit for bigger or no-show-prone jobs.

Self-service reschedule and cancel

Included

Customers change their own appointment from a link instead of calling you.

Google Calendar sync

Coming soon

Two-way sync so your personal calendar blocks bookings.

Get paid faster

Quotes and invoices by text, paid with one tap.

Quotes with options

Included

Good / better / best choices on one quote, accepted online.

Learn more

Invoices and text-to-pay

Included

Card or bank payment from a link. Money goes to your bank through Stripe.

Learn more

Automatic payment reminders

Included

Overdue invoices get friendly reminders so you don’t have to chase.

Maintenance plans and memberships

Available

Recurring plans your customers pay for automatically, like tune-ups or monthly service.

Grow and keep customers

Turn one job into repeat work, reviews, and referrals.

Review requests

Included

After each job, a friendly text asking for a Google review.

Learn more

Follow-up sequences

Included

Automatic follow-ups for new leads, missed calls, and open quotes. They stop when the customer replies.

Text campaigns to past customers

Available

Reach past customers with a seasonal offer or a check-in, with opt-outs and quiet hours handled for you.

Monthly results report

Included

A plain-English email each month: missed calls caught, jobs booked, and money collected.

Google reviews in your inbox

Coming soon

See and reply to new Google reviews without leaving Kairvio.

Run your team

For businesses where more than one person answers the phone.

Your whole team, one price

Included

Office, techs, and crew leads each get their own login. No per-user fees.

Call routing

Available

Ring groups, call queues, a phone menu, and transfers, so calls reach the right person.

Assignments and roles

Included

Assign conversations and jobs; control who sees what.

Route planner and dispatch map

Available

Plan the day’s route and see where every job is.

Multiple locations

Available

Separate numbers, hours, and teams per location, with one view for the owner.

Customer portal

Included

Customers see their appointments, quotes, and invoices in one place.

English and Spanish. Everything your customers see, from texts and reminders to booking and invoices, works in English and Spanish.

Nate Ream

Nate Ream

Founder, Kairvio · Noblesville, Indiana

(317) 406-4520 nate@kairvio.com
Why Kairvio

Built by a phone systems engineer, not a marketing agency

Phones are my specialty

I spent 15 years implementing, supporting, and managing contact centers for enterprise clients. Kairvio brings that same discipline to local businesses.

We built the software

Most agencies resell someone else's platform. Kairvio is ours, so when you need a change, the people who built it make it.

Local and reachable

Based in Noblesville, Indiana. You get a real person you can call or text, not a ticket queue.

Founding client pricing

We're taking on 5 founding clients in central Indiana. You get the full setup done for you, and we get honest feedback and, if it works, a story we can share.

Founding Client
$197 /mo

Setup included. Your whole team, no per-user fees. Month-to-month. Cancel anytime, and you keep your number and your data.

Book a 15-Minute Call Call the Demo Line: (317) 751-4378
What we set up and run for you
  • Your whole team included: office, techs, and crew leads, no per-user fees
  • We set up your business number or forward your existing one
  • Missed-call text-back within seconds, day or night
  • AI answers texts, web chat, and Facebook / Instagram messages and books jobs
  • One inbox for every call, text, and message, on your phone and computer
  • Online booking, reminders, quotes, invoices, and text-to-pay
  • Automatic review requests after each job
  • A local person to call when you need a change

Only 5 spots so each business gets hands-on setup. Texting and phone usage are included at normal volumes.

Questions owners ask us

Straight answers. See all FAQs

Do I have to learn new software?
No. We set everything up for you. Day to day, you get texts and notifications on your phone and can reply from the Kairvio app when you want to. If you need something changed, you tell us.
Is this GoHighLevel with a different logo?
No. We built Kairvio ourselves, and we're the ones who set it up and support it. When something needs fixing, the people who wrote the software fix it.
Can I keep my business phone number?
Yes. You can forward your existing number to Kairvio from day one, or we can move (port) your number over. Either way your customers keep calling the number they already know.
What does it cost, all in?
Founding clients pay $197/month with setup included, and that covers your whole team with no per-user fees. Normal texting and calling are included. Payment processing is billed by Stripe at their standard rates, and that money goes straight to you.
Is there a contract?
No. Month-to-month, cancel anytime. If you leave, you keep your phone number and we export your customer list for you.
What if the AI tells a customer something wrong?
The AI only works from the information you give us, like your services, prices, and hours. You can read every conversation and take over any time. During the first weeks we review conversations with you and tighten the replies.
How long until it works?
Calls and forwarding can work the same week. Texting from a new business number requires carrier registration (called A2P 10DLC), which usually takes a few days to a couple of weeks. We handle that paperwork for you.
Who do I call when I need help?
You call or text me directly. I'm local, in Noblesville, Indiana.

See it on your own phone.

Call the demo line, let it ring, and watch what happens. Then let's talk about your business.

Call the Demo Line: (317) 751-4378 Book a 15-Minute Call