Recurring bookings pile up. Customer texts never stop. You're coordinating multiple crews across town. Kairvio keeps everything organized so you can grow without drowning in admin.
More clients, more crews, more messages. Your software should handle the volume.
Weekly clients, biweekly deep cleans, monthly move-outs — your schedule fills up fast. Kairvio handles recurring appointments with automatic reminders so you're not manually texting every client the night before.
Reschedules, special instructions, gate codes, key pickups — cleaning clients text a lot. Kairvio's unified inbox keeps every conversation in one place, and AI handles common questions when you're busy cleaning.
See every crew's schedule at a glance. Assign jobs, adjust routes when someone calls out, and make sure the right team shows up at the right house at the right time.
Automatic invoicing after each cleaning. Payment links sent via text. No more awkward follow-ups on overdue bills — Kairvio handles the reminders for you.
Book, communicate, schedule crews, and collect payment — all from one app.
Set up weekly, biweekly, or monthly recurring appointments. Automatic reminders go out before each visit so clients know when to expect you.
Texts, calls, emails, Facebook, and Instagram messages all land in one thread per client. No more scrolling through your personal texts for that gate code.
Handles common questions about pricing, availability, and service areas while you're on a job. Engages new leads instantly so they don't book a competitor.
Color-coded calendars per crew. Assign jobs, swap routes, and see everyone's day at a glance. Your team gets their schedule on their phone.
Invoices go out automatically after each cleaning. Customers pay via text link. Overdue reminders handle the follow-up so you don't have to.
Dedicated local number with call forwarding and missed-call auto-texts. Separate work and personal so you can actually unplug on weekends.
How a new cleaning client goes from first message to recurring revenue in Kairvio.
Homeowner sends a Facebook message asking about biweekly house cleaning. AI responds with your pricing and availability while you're on another job.
Send a quote, get approval, and book the initial visit. Customer receives a confirmation text with the date, time, and any prep instructions.
Crew completes the job. Invoice goes out automatically via text. Customer pays from their phone before you've even left the neighborhood.
Set up the biweekly recurring schedule. Reminders go out automatically before each visit. Invoicing and payment collection happen without you lifting a finger.
No per-user fees. Add crews without your bill going up.
For solo cleaners and small teams.
For growing cleaning companies.
For multi-crew cleaning operations.
All plans include a 14-day free trial. No credit card required. Full pricing details →
Running a cleaning business means managing a volume of client communication that would overwhelm most service companies. You're not handling five customers a week — you're managing 15, 20, or 30 recurring clients, each with their own schedule, their own preferences, and their own stream of messages. Mrs. Garcia needs to reschedule Thursday to Friday. The Thompsons forgot to leave the key under the mat. The new client wants to know if you do inside ovens. And all of this hits your phone while you're scrubbing someone else's bathroom.
The constant rescheduling is the biggest time killer. Cleaning clients reschedule more than almost any other service industry. Vacations, sick kids, unexpected guests, house showings — the reasons are endless and they all come in as last-minute text messages. Every reschedule means updating the calendar, notifying the crew, finding a replacement slot, and confirming the new date. When you're doing this manually across 15 clients per week, you can lose an hour or more every single day just shuffling the schedule.
Then there's the scope creep problem. "While you're here, can you also do the inside of the fridge?" "Could you wipe down the baseboards this time?" "My mother-in-law is visiting, can you add the guest room?" These mid-clean requests are great for revenue — if you capture them properly. But when they come in as verbal requests or quick texts, they don't make it onto the invoice, don't get priced correctly, and don't get documented for next time. You end up doing free work or creating billing disputes.
The invoicing challenge is unique to cleaning too. Because most of your revenue is recurring, you need a system that automatically bills after each visit without you manually creating an invoice every time. But you also need the flexibility to add one-off charges for deep cleans, add-on services, or supplies. Most generic invoicing tools handle one or the other, not both.
And client acquisition never stops. Even with a full schedule, you need a pipeline of new clients to replace the ones who move, cancel, or pause. When a new lead messages you on Facebook at 2 PM and you're cleaning until 5 PM, that three-hour response gap is enough for them to book with a competitor who answered faster. In the cleaning industry, speed of response is everything because switching costs are low and every cleaner in town is one Google search away.
Right now your cleaning business probably runs on a combination of your personal phone, a Google Calendar shared with your crew, Venmo or Zelle for payments, a notebook with client preferences, and a Facebook page where leads message you and wait hours for a reply. It works when you have eight clients. At twenty, you start dropping balls. At thirty, you're working more hours on admin than on actual cleaning.
Kairvio puts everything — scheduling, client communication, invoicing, payments, and lead capture — into one app. Here's the before and after:
| Before Kairvio | With Kairvio |
|---|---|
| Manual rescheduling via text for every client | Recurring scheduling with auto-reminders and easy rescheduling |
| Facebook messages unanswered for hours | AI assistant responds instantly with pricing and availability |
| Venmo requests and awkward payment follow-ups | Automatic invoicing with text payment links after each visit |
| Notebook of client preferences and gate codes | Digital contact records with notes, history, and preferences |
| Personal phone mixing work and personal life | Dedicated business number you can silence on weekends |
| Crew scheduling via group text | Color-coded calendars per crew with job assignments |
One app handles everything — and your crew gets access too, at no extra cost per user.
Join cleaning companies that book more clients and spend less time on paperwork. 14-day free trial, no credit card required.