Permit-heavy jobs need solid documentation. Complex estimates shouldn't take all night. Keep your customers informed on code requirements, timelines, and costs — without playing phone tag.
Electrical work is technical. Your software should make the business side simple.
Panel upgrades, new construction wiring, EV charger installs — they all involve permits and inspections. Keep every quote, approval, change order, and communication tied to the job in one place.
Multi-phase panel upgrades and whole-house rewires are hard enough to scope. Build detailed, itemized quotes from saved line items so you're not recreating estimates from scratch every time.
Customers don't understand why a panel needs to be moved or why GFCI is required. Use Kairvio's messaging to send clear explanations with your quotes so there are no surprises at invoice time.
You can't answer the phone when you're pulling wire through an attic. AI voice receptionist handles calls, missed-call auto-text keeps the lead warm, and everything shows up in your inbox when you're done.
Run the business side of your electrical company from one app — on the job site or in the office.
Build itemized estimates with saved line items for common work — panel upgrades, outlet installs, fixture swaps. Send for customer approval with one tap.
Dedicated local number with call forwarding, voicemail transcription, and missed-call auto-texts. Stop using your personal cell for work calls.
Answers calls when you're on a ladder or in an attic. Gathers the job details and texts you the summary so you can respond when you're free.
Book service calls and multi-day projects. Automatic appointment confirmations and reminders keep customers in the loop.
Convert quotes to invoices, send payment links via text, and collect on the spot. Progress billing for larger projects keeps cash flow steady.
Calls, texts, emails, and social messages — one thread per customer. Your office and field team always have the full picture.
How a typical electrical job flows through Kairvio — from first inquiry to final payment.
Customer needs a 200-amp panel upgrade. They call or send a Facebook message. Kairvio captures the details and creates a contact automatically.
Schedule the site assessment, evaluate the existing panel, and build a detailed quote with materials, labor, and permit fees on your phone.
Customer approves the quote with one tap. Book the install, send a confirmation, and keep them updated on permit status through the conversation thread.
Finish the install, pass inspection, invoice the customer via text. They pay online and you've got a clean record of the entire job.
No per-user fees. No contracts. Your whole crew gets access.
For solo electricians.
For growing electrical shops.
For multi-person electrical companies.
All plans include a 14-day free trial. No credit card required. Full pricing details →
Electrical work is some of the most technically demanding trade work out there — and the business side is just as complicated. You're not just swapping fixtures. You're pulling permits, coordinating with inspectors, explaining code requirements to homeowners who have never heard of arc-fault breakers, and building multi-phase estimates for projects that can take weeks to complete. Every one of those steps involves communication, and if any of it falls through the cracks, the job stalls.
Start with the phone problem. You can't answer a call when you're on a 12-foot ladder with live wires. You can't text back when you're in an attic pulling Romex through insulation. A permit inspector calls to schedule a re-inspection, and it goes to voicemail. By the time you call back, they've moved on to the next contractor's project, and your job sits idle for another three days. One missed callback can delay a project by a week and cost you hundreds in lost scheduling efficiency.
Then there's the estimating challenge. Electrical estimates aren't simple. A 200-amp panel upgrade involves the panel itself, breakers, wire, conduit, permit fees, inspector coordination, and labor that varies depending on what surprises you find inside the wall. A whole-house rewire can have 30 or more line items. Building these estimates from scratch every time — usually at night, after a full day of work — is exhausting. And if you take two days to send the estimate, the homeowner has already gotten two other bids.
Code compliance communication is another unique pain point. Your customer doesn't understand why you need to replace their Federal Pacific panel, or why GFCI protection is required in the kitchen, or why the quote is $2,000 more than they expected. If you can't explain these requirements clearly and document the conversation, you end up with disputes, change orders, and unhappy clients who feel blindsided by the final bill.
Kairvio gives electrical contractors the tools to handle all of this — the calls you miss on the ladder, the complex quotes you build on your phone, and the documentation trail that keeps permits, inspectors, and customers all on the same page.
You're probably running your electrical business with a combination of your personal cell phone, a shared Google Calendar, an Excel spreadsheet for estimates, QuickBooks for invoicing, and a filing cabinet full of permit paperwork. Each tool works in isolation, and you're the glue holding it all together. When you're on a job site all day, the business side falls behind.
Kairvio brings everything into one app that works from your phone or your office computer. Here's how the switch looks:
| Before Kairvio | With Kairvio |
|---|---|
| Missed calls while on a ladder or in an attic | AI voice receptionist captures every call and texts you details |
| Excel spreadsheets for complex estimates | Itemized quoting with saved line items for common work |
| Paper permit files and scattered emails | Full conversation and document history per contact |
| Personal phone mixing work and personal calls | Dedicated business number with call forwarding and logging |
| Manual invoicing at the end of the day | Quote-to-invoice conversion with one tap, payment via text |
| Inspector callbacks lost in voicemail | Missed-call auto-texts keep every thread active |
One app replaces the spreadsheet, the filing cabinet, the personal phone juggling, and the late-night estimate sessions. Your whole team — apprentices included — gets access at one flat price.
Join electrical contractors who close more jobs and waste less time on admin. 14-day free trial, no credit card required.