Kairvio vs Workiz

Feature-by-feature comparison

See how Kairvio and Workiz compare on communication, AI, and pricing.

Feature	Kairvio	Workiz
Starting Price	$79/mo flat	$187/mo (paid plans)
Per-User Fees	None	$30/user/mo extra
Free Plan	14-day free trial	Lite (2 users, limited)
Business Phone System
Unified Inbox (SMS, Email, Social)		Phone + SMS only
AI Assistant (Auto-Reply)
AI Voice Receptionist		Pro plan only ($270/mo)
Auto-Text for Missed Calls
Facebook & Instagram DMs
Sales Co-Pilot
Scheduling & Dispatching
Invoicing & Quotes
Online Payments
Contracts Required	No	No

Why businesses switch from Workiz

Workiz has solid job management and a phone system. But businesses looking for smarter communication and simpler pricing find a better fit with Kairvio.

Paid plans start at $187/mo

Workiz's free Lite plan is limited to 2 users with basic features. To unlock real functionality, the Kickstart plan starts at $187/mo, and additional users cost $30/mo each. Kairvio starts at $79/mo with a full-featured business phone, CRM, scheduling, and invoicing included.

AI locked behind the highest tier

Workiz only offers AI-powered call answering on their Pro plan at $270/mo. And there's no AI assistant that auto-replies to text messages or social media inquiries. Kairvio includes AI Assistant and AI Voice Receptionist on the Pro plan at $179/mo.

No social media inbox

Workiz focuses on phone and SMS communication. Facebook Messenger and Instagram DM conversations don't flow into your workflow. Kairvio pulls every customer channel — SMS, email, Facebook, Instagram — into one chronological thread per customer.

No Sales Co-Pilot or smart follow-ups

Workiz doesn't offer AI-powered reply suggestions or automated lead re-engagement. Kairvio's Sales Co-Pilot analyzes conversations and suggests professional replies you can send with one tap. Smart follow-ups automatically re-engage cold leads who went silent.

Pricing that makes sense

Get AI and communication tools included — not locked behind premium tiers.

Kairvio

$79 – $349/mo

Flat monthly pricing, no per-user fees
AI Assistant + Voice Receptionist at $179/mo
Unified inbox with Facebook & Instagram
14-day free trial, no credit card
No contracts, cancel anytime

Workiz

$187 – $270+/mo

$30/mo per additional user
AI answering only on Pro ($270/mo)
No social media messaging
No AI text message auto-reply
7-day trial (vs Kairvio's 14-day)

Real-world example: To get AI call answering on Workiz, you need the Pro plan at $270/mo — and you still don't get AI text auto-replies or social messaging. Kairvio's Pro plan at $179/mo includes AI Assistant, AI Voice Receptionist, Sales Co-Pilot, and a unified inbox with social channels.

Frequently asked questions

Is Kairvio a Workiz alternative?

Yes. Both serve service businesses with scheduling, dispatching, quoting, invoicing, and payments. Kairvio's pricing is flat-rate with no per-user fees, and the AI receptionist plus unified inbox (Facebook, Instagram) are included rather than priced as add-ons.

How does pricing compare?

Workiz charges per user with multiple plan tiers, and adds fees for premium features. Kairvio's plans include set seats with no per-user fees and bundled AI, phone, and unified inbox at $79–$349/mo.

Does Workiz have AI features?

Workiz has limited AI features. Kairvio's AI is more comprehensive: voice receptionist for phone, AI assistant for SMS and social DMs, all using your business info.

Can Kairvio handle large teams?

Yes. The Business plan supports up to 10 users with role-based permissions, dispatcher map view, and contact center features (ring groups, ACD queues, transfer, monitor).

Can I import Workiz data?

Yes. CSV imports for customers, jobs, and price book. We'll help on a setup call during the trial.